Pittsburgh, PA Purpose
We are looking for a hardworking and passionate Assistant Property Manager to uphold Buncher’s standards while completing a wide variety of day-to-day tasks; provide impeccable customer service to our tenants; work in partnership with all Buncher departments to ensure the Company’s portfolio is maintained in an effective and efficient manner to provide a safe and reliable working environment.
- Assist in day-to-day operations including property inspections, repairs, and maintenance
- Provide prompt, professional response and follow through regarding tenant inquires, problems, and complaints
- Ensure tenant requests / work orders are completed in a timely manner and in compliance with policies, procedures, regulations, and lease obligations and standards
- Respond directly and immediately to property related issues. Provide 24/7 on-call support during off-hours and weekends
- Assist with coordination of move-in for new tenants and move-out inspections for tenants vacating their space
- Update and maintain property condition reports with respect to roofs, HVAC units, parking lots etc.
- Assist with development of property maintenance plans including preventative maintenance etc.
- Coordinate with internal maintenance team for services and repairs to property
- Coordinate with vendors for onsite inspections, maintenance and repairs, and routine services
- Assist with preparation of new vendor contracts and manage renewals
- Maintain a schedule of service contracts by property
- Maintain and update a list of preferred vendors in each trade
- Assist in preparation and management of annual operating budgets
- Coordinate receipt and proper coding of invoices with Accounts Payable
- Complete other special projects and duties as assigned
Qualifications
- High school diploma or equivalent required; college degree in Business Administration, or related field, preferred
- 2-5 years previous experience in commercial property management
- Proficient in Microsoft Office. Experience with real estate accounting software is a plus
- Familiarity with Prism / Building Engines is a plus
- Knowledge of commercial building maintenance, including plumbing, electrical, HVAC, and life safety systems
- Must be able to prioritize multiple deadlines in an effective manner
- Ability to work independently and collaboratively
- Excellent organization skills
- Strong verbal and written communication skills
- Must be team oriented and possess an “upbeat / can do” attitude
- Valid driver’s license and good driving record required
